Terms of Reference (ToR)

Annual Report Consultant

1. Background

The organization intends to hire an external consultant to support the development of its Annual Report. The report will document programmatic achievements, financial highlights, lessons learned, and future priorities for the reporting year, ensuring clarity, accuracy, and alignment with organizational standards.

2. Objectives of the Assignment

The main objective of this consultancy is to produce a high-quality, well-structured, and visually engaging Annual Report 2025 that reflects the organization’s impact, accountability, and transparency.

3. Scope of Work

The consultant will be responsible for:
• Reviewing existing documents, annual reports, and data relevant to the reporting year
• Developing a detailed outline and content plan for the Annual Report
• Drafting, editing, and finalizing narrative content
• Integrating quantitative data, case studies, and success stories
• Coordinating with the organization’s focal person for inputs and feedback
• Supporting basic layout guidance (content-ready for design)

4. Key Deliverables

• Inception note and detailed outline of the Annual Report
• First draft of the Annual Report
• Revised draft incorporating feedback
• Final Annual Report (print- and web-ready content)

5. Methodology

The consultant is expected to use a participatory and consultative approach, including document review, virtual or in-person meetings with relevant staff, and iterative drafting based on feedback.

6. Duration of Assignment
The assignment is expected to be completed within 4–6 weeks from the date of contract
signing.

7. Reporting and Coordination
The consultant will report to the designated focal person and work closely with program, finance, and communications teams as required.

8. Required Qualifications and Experience

• Proven experience in developing annual reports or similar publications
• Strong writing, editing, and analytical skills
• Experience working with NGOs, INGOs, or development sector organizations
• Ability to meet deadlines and work independently

9. Payment Schedule
Payments will be made based on agreed milestones linked to deliverables, as outlined in the
contract.

10. Application Procedure

Interested consultants are requested to submit:
• Updated CV
• Financial proposal
• Samples of previous relevant work